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Departmental Data Protection

Volume 468: debated on Thursday 6 December 2007

To ask the Secretary of State for Foreign and Commonwealth Affairs (1) how many electronic databases held by his Department contain (a) names, (b) addresses, (c) bank details and (d) other personal information on members of the general public; (169979)

(2) when each electronic database held by his Department containing personal information on members of the general public was first created;

(3) how many staff have access to electronic databases which contain personal information on members of the general public in his Department, broken down by grade;

(4) how many times databases held by his Department containing personal information on members of the general public have been accessed in each month for the last five years;

(5) how many requests his Department has received in each year since 1997 from the National Audit Office for access to databases containing personal information on members of the general public;

(6) what provisions his Department has in place to ensure that databases containing personal information on members of the general public are not accessed (a) by unauthorised staff and (b) for unauthorised purposes.

I refer the hon. Member to the statement made by my right hon. Friend the Prime Minister on 21 November 2007, Official Report, column 1179. The review by the Cabinet Secretary and security experts is looking at procedures within Departments and agencies for the storage and use of data. A statement on Departments’ procedures will be made on completion of the review.