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ContactPoint

Volume 472: debated on Thursday 21 February 2008

I am publishing today the findings of the independent review of the security procedures of ContactPoint, conducted by Deloitte, and the Government response. I acknowledge Deloitte’s recognition that security is ingrained in the ContactPoint project team’s work. The Government accept all the report’s recommendations and will address them.

ContactPoint is a key element of the “Every Child Matters” programme to transform children’s services by supporting more effective prevention and early intervention. Its goal is to improve outcomes and the experience of public services for all children, young people and families. ContactPoint will provide a tool to support better communication among practitioners across education, health, social care and youth offending. It will provide a quick way for those practitioners to find out who else is working with the same child or young person.

ContactPoint will be a simple basic online tool containing:

minimal identifying information for each child; name, address, date of birth, gender, and contact details for parents or carers. Each child will also have a unique identifying number;

contact details for the child’s educational setting and GP practice and for other practitioners or services working with them; and

an indication as to whether a service or practitioner holds an assessment under the common assessment framework or whether they are a lead professional for that child.

No case information will be held on ContactPoint.

Security is of paramount importance in the development of the ContactPoint. A number of measures will be in place to ensure security:

Access will be restricted to those who need it as part of their work and will be limited to that needed to fulfil each role.

Everyone with access to ContactPoint, including operators or administrators, will be subject to stringent security checks, including enhanced Criminal Records Bureau clearance and membership of the Independent Safeguarding Authority (ISA) scheme.

At least two-factor authentication will be used to access ContactPoint. Users will need a security token and a password.

All users will be trained in the importance of security and the importance of good security practice.

Every access to a child's record will be detailed in the ContactPoint audit trail. This will be regularly reviewed.

Sanctions will be in place for any misuse. These sanctions can include, if appropriate, prosecutions under the provisions of the Data Protection Act and Computer Misuse Act which may lead to fines or imprisonment.

The design and implementation of ContactPoint will continue to be reviewed by independent security experts during system build and before it is implemented. Security will of course be audited during operation.

These issues will be reflected in the guidance and staff training that will govern the operation of ContactPoint.

On 20 November, the Secretary of State for Children, Schools and Families decided to commission an independent review of ContactPoint’s security procedures, and I announced this in a Written Ministerial Statement to Parliament on 27 November. The review was undertaken by Deloitte. The Secretary of State and I received Deloitte’s confidential report in early February. I am today publishing the executive summary of this report, which includes Deloitte’s recommendations. This statement includes the Government’s response to the recommendations. Both this statement and the executive summary will be placed in the Libraries of the House for reference.

The main body of the report necessarily includes information about the security arrangements for ContactPoint. We will not, therefore, publish the full report in order to minimise the kind of security risk our procedures are designed to prevent.

Contactpoint Data Security Review

Government Response

Introduction

The Government welcome the report from Deloitte on the ContactPoint data security review. We acknowledge their recognition that security is ingrained in all aspects of the ContactPoint project team’s work. We accept all the report’s recommendations and will address them. The first task is to undertake an impact assessment of the detailed recommendations contained in the report. A statement outlining ContactPoint’s security policy is available from www.everychildmatters.gov.uk/delivering services/contactpoint/security/. The statement will be updated to reflect changes as a result of ongoing work on security, including addressing the recommendations in this report.

The Report’s Recommendations

Clear communication of responsibilities and accountabilities when the governance process is communicated to sponsors and partner organisations

We recognise the need for the Department to communicate clearly to local authorities and partner organisations, who will use ContactPoint, exactly what their responsibilities are and what is required of them. We are developing a comprehensive programme of training, readiness assessments and accreditation checks to ensure these organisations are properly prepared for these responsibilities. The review has identified a number of areas which will be critical to get right as these plans develop. We welcome this advice and will follow it as we finalise our plans.

Technical and procedural controls are subject to formal assurance under a recognised standard

In determining the security policy for ContactPoint, the project followed Government guidance on risk assessment and security controls set out in the manual of protective security. The manual was updated in August 2007. The design of ContactPoint is currently undergoing a re-baselining exercise. Once this is complete, we will fully update the risk assessment against the new criteria and initiate a formal, external assessment to ensure these risks are effectively controlled. The scope of this will include the self-certification and local data quality tool process issues highlighted by the review.

Further controls are introduced over the access to data by central system users such as database administrators and report programmers

The review has correctly identified that we have significant controls in place to ensure the security of the core database, but has identified some areas in which these could be further improved. The ContactPoint project will undertake a rapid impact assessment to determine the most effective approach in our specific context, and will build this into the deployment plan.

Processes are defined for the secure disposal of electronic and hard copy media

Temporary guidance was issued to ensure secure storage and/or disposal of media used for initial load of data into the database. This was effective at the time, and will be reviewed against latest Government-wide best practice to inform standards for production processes. These additional controls will be in place before any data are loaded into the user acceptance test or live systems. The live system will also be designed to minimise, and where possible eliminate, the use of physical media.

Clear guidance about information security matters is provided to all helpdesk staff on the production system

The Deloitte review has highlighted one occasion where helpdesk guidance did not reflect best security practice. Formal helpdesk training has not yet taken place, and training plans will be reviewed to ensure that helpdesk staff are aware of security best practice, including the areas highlighted by the review.

The project board should consider the appropriateness of obtaining formal independent assurance and accreditation of the supporting security operating procedures at connecting organisations before allowing connectivity or sponsorship

The Department is still preparing plans for accreditation of connecting organisations, and will take this recommendation into account as those plans are finalised.

The DCSF participate in Government-wide security initiatives

DCSF is already participating in these initiatives through our chief information officer, especially those focused on data security, privacy and strong user authentication. We will take into account all best practice guidelines arising from this work to keep ContactPoint at the leading edge of security practice.