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Departmental Databases

Volume 472: debated on Monday 25 February 2008

To ask the Secretary of State for Innovation, Universities and Skills what databases are (a) owned and (b) maintained by (i) his Department and (ii) its agencies. (185425)

The Department for Innovation, Universities and Skills (DIUS) was created by the Prime Minister on 28 June 2007.

As far as we are aware, we believe the following represents databases that are owned/maintained by the Department or its agencies.

Database name

Owned

Maintained

DIUS

UK Innovation Survey (UK Part of Community Innovation)

Research Base/SIA

SIA/ONS

Certex (Certificate of Experience)

DIUS

ECCTIS Ltd.

Section 97

DIUS

DIUS

Student Loan Business Service (SLBS)1

DIUS

HMRC

Centre for Revenue Intelligence Images2

DIUS

HMRC

East Kilbride Student Loans Unit (EKSLU) Offline Management Tools3

DIUS

HMRC

UK Intellectual Property Office

Trade Marks Register

UK-IPO

UK-IPO

Patents Register

UK-IPO

UK-IPO

Designs Register

UK-IPO

UK-IPO

Human Resources

UK-IPO

UK-IPO

Financial Information

UK-IPO

UK-IPO

IP Crime Information

UK-IPO

UK-IPO

National Weights and Measures Laboratory

Goldmine Contact Database

NWML

NWML

NWML internet site information database

NWML

NWML

NWML intranet site information database

LNWML

NWML

ROMS internet site information and inquiry database

ROHS Section, NWML

ROHS Section, NWML

Trakker Enquiry Database

NWML

NWML

SUN finance database

Finance Dept, NWML

Finance Dept, NWML

Nortel phone system database

Records Dept, NWML

Records Dept, NWML

Central Time work recording database

NWML

NWML

Calibration Automatic Weighing system database

Calibration section, NWML

Calibration section, NWML

Projects Handler database

Type and Test dept.

Type and Test dept.

Local Authority Data

Enforcement dept.

Enforcement dept.

Lifelong Learning UK

Staff Individualised Records

LLUK

LLUK

Institute for Learning

Teacher Professional Registrations

IfL

IfL

Quality Improvement Agency

Internal QIA—HR Databases

QIA

Yes

HR Management Statistics

Recruitment Database

Monthly payroll reports

Performance Review Database

Training Records Database

Personal Details Database

Sickness Absence Database

Employees Contracts Database

Probationary Reviews Database

QIA Programme Specific Databases

QIA

Yes

STARs

STAR 2007: nomination details

STAR 2007: Beacon shortlisted nominations

STAR 2007: short and long-listed nominations (including citations)

STAR 20007: shortlisted (including winners and highly commended

High Quality Managers. High Quality managers: Cohorts 1 and 2

QIA

Yes

High Quality Managers; Equality and diversity information

QIA Research. QIA R and D Suppliers Register—approved suppliers

QIA

Yes

Student Loans Company (SLC)

CLASS Customer demographic details, applications, loan accounts and financial transactions: payments and repayments. Customer associated third party names and addresses

SLC

Authorised SLC staff, Third party authorised users e.g. Resource Handling Limited (External company dealing with call centre overflow)

Protocol Customer demographic details and applications. Sponsor demographic details and financial information

SLC

Authorised Local Authority personnel, customer self service, Authorised SLC staff

HEI database. HEI details, course, term data and fee amounts

SLC

Authorised SLC staff

Tallyman. Customers in arrears, or Trace

SLC

Authorised SLC staff

Hunter. Fraud detection and management database

SLC

Authorised SLC staff

Caseflow. Customers in Litigation

SLC

Authorised SLC staff

Loan Servicing System (LSS). Archive data pre-1997. Used in litigation cases

SLC

Authorised SLC staff

Data Warehouse. Historical and recent trend analysis for Customer Financial Transactions plus HE and FE application details

SLC

Authorised SLC, LA and DIUS staff

Foundation Degree Forward (fdf)

Foundation degree course listings4

fdf

fdf

1 The Student Loans Business Service holds the information on customers(graduates) who have entered repayment.

2 This system holds information on new customers (i.e. new graduates) into the repayments system who have failed to match up to an employer using existing national insurance numbers.

3 This system is an Access database which allows for sifting of all the information held on SLBS, which is limited in its scope. The EKSLU Offline Management Tools allow the prioritisation and management of student loan repayment cases.

4 part of fdf’s official website listing Foundation degree courses by subject area, region, institution or keyword. As well as the course title, it shows both the validating HE Institution and delivering institution.