The Foreign and Commonwealth Office holds regular bilateral meetings with officials from the Malaysian high commission, as it does with all other embassies and high commissions. The Pingat Jasa Malaysia medal was discussed on a number of occasions, during meetings, by email and on the telephone during the course of 2005. The honours secretary from the Foreign and Commonwealth Office met with officials from the Malaysian high commission to brief them on the outcome of the Committee on the Grant of Honours, Decorations and Medals’ discussions on 20 December 2005, prior to the decision being made public.
It is not usual for the Committee on the Grant of Honours, Decorations and Medals (HD Committee) to enter into correspondence with a country offering a medal to British citizens. The Foreign and Commonwealth Office is responsible for relations with overseas governments and relays relevant views and factors (such as bilateral relations) to the committee. The HD Committee considers these alongside other issues such as the importance of upholding the rules, which govern the British honours system.