Offender managers (OMs) are responsible for supervising offenders subject to a drug rehabilitation requirement (DRR) of a community order. While there are no nationally prescribed forms which they are required to complete, where orders include a DRR, OMs are required:
in accordance with national guidance and locally agreed protocols, to provide the contracted treatment provider, the prison Counselling, Advice, Referral, Assessment and Throughcare (CARATs) team, the local Criminal Justice Integrated Team (CJIT) and any other relevant authority, e.g. police with such information as is necessary to support the administration of justice, manage risk and ensure that the offender's needs are met; and
where the DRR is subject to periodic review by the court responsible for the order, to complete and submit to the court prior to each review a written report on the offender's progress under the requirement, as specified in legislation, Probation National Standards and related guidance.
More generally, for the effective management of offenders under their supervision and in accordance with the requirements of Probation National Standards, OMs must:
keep an accurate and up to date record of the case, including a contact log, in their local case management system e.g. CRAMS, ICMS;
undertake an Offender Assessment System (OASys) assessment and conduct periodic OASys reviews to assess and manage risk of re-offending and harm and inform sentence planning and risk management;
complete, review and update a sentence plan, which specifies planned interventions and the order in which these will be undertaken, and risk management plan;
provide written information to the court, where an offender is deemed to be in breach of the order or the OM believes that, in view of circumstances which have arisen since it was made, the order should be revoked; and
where appropriate and in accordance with the case transfer instructions (Probation Circular 25/2007), provide specific information, including a full transfer review of OASys, to the receiving probation area to facilitate transfer of the case and apply to the court for amendment of the order.
Medical practitioners providing treatment to or directing the treatment of an individual on a DRR are not required to complete any nationally prescribed forms. However, legislation requires that they provide the supervising officer with their views as to the treatment and testing of the offender and the results of all drug tests for inclusion in the supervising officer's written report on the offender's progress submitted to the court prior to each review of the requirement. Information which probation areas require from treatment providers, including on the offender's attendance, participation and motivation, should be specified in locally agreed protocols.