The Department for Children, Schools and Families is responsible for (i) the National Pupil Database, (ii) ContactPoint, (iii) the Common Assessment Framework and eCAF, and (iv) the Integrated Children's System.
The YJB, DCSF and MOJ jointly sponsor Wiring Up Youth Justice (v), which is a programme, not a system for holding data. The Youth Offender Information System (vi), RAISE (vii), and the Universal Monitoring and Evaluation Information System (viii), are commercially supplied, local authority based systems, which the YJB monitors and has some limited influence on. The Youth Justice Board, an executive agency jointly sponsored by the Department for Children, Schools and Families and the Ministry of Justice, is responsible for the ASSET Young Offender Assessment Profile (xi) and Onset (x), which are national assessment tools, and not electronic systems for holding data.
I am able to provide the following information.
National Pupil Database
As an indication of the number of records in The National Pupil Database, there were around 7.3 million full-time equivalent pupils in state funded primary, secondary and special schools in 2008.
The National Pupil Database is a longitudinal database linking pupil and student characteristics to school and college learning aims and attainment information for all children in maintained schools in England since 2002. The National Pupil Database also holds individual-pupil level attainment data for pupils in non-maintained and independent schools who partake in the tests or examinations.
The National Pupil Database holds pupil and school characteristics such as age, gender, ethnicity, attendance and exclusions (sourced from the School Census) for maintained schools only, matched to pupil-level attainment data (Foundation Stage Profile, Key Stage assessments and external examinations) collected from schools and local authorities by the Department, the National Assessment Agency and awarding bodies. The number of data items included for each pupil will depend on where they are in the education cycle and on which tests and examinations they have taken.
In March 2009 there were 12.4 million records on ContactPoint with a further 445 thousand records in the archive. ContactPoint has a number of data fields which contain information supplied by each data source. Some fields can hold multiple entries, for example where two addresses are known. Some fields hold information calculated by the system rather than supplied by data sources and some are considered metadata, such as verification levels and the date last updated.
The national eCAF system is currently under development and not yet at the stage where (a) the number of records or (b) the number of data fields that will be held in the system can be defined.
The Integrated Children's System
The Integrated Children's System is a set of requirements that guide local authorities in implementing their local children's social care case management systems. Each local authority is separately responsible for its own IT systems and case records, and information on these is not held centrally.
Wiring Up Youth Justice programme
The Wiring Up Youth Justice programme (WuYJ) is a business change programme of projects that improves the ability of YOTs, the YJB and the secure estate to electronically access and exchange information that is already held in existing case management systems. As such, it is not a system where data is stored. However, WuYJ is developing the Youth Justice Management Information System, which from 2009/10 will store limited data extracted by YOTs from UMIS, YOIS and RAISE. It is replacing the Themis system which previously carried out this function.
The Youth Offending Information System
The Youth Offending Information System (YOIS) is a case management system developed and marketed by CACI (formerly Social Software Ltd), and made available to local authorities to purchase on behalf of their youth offending teams. Over one hundred local authorities have purchased licences to use this system.
The RAISE system (also known as Careworks YOT) is a case management system developed and marketed by Careworks Ltd. and made available to local authorities to purchase on behalf of their youth offending teams. Over 40 local authorities have purchased licences to use this system.
Universal Monitoring and Evaluation Information System (UMIS)
UMIS is an advanced information management system developed and marketed by CACI (formerly Social Software Ltd.) for use by all services involved in the field of prevention. It records the whole intervention process from observations and concerns, through to referral, assessment, panel, intervention and evaluation, providing an overview of the work undertaken with the child, young person or family so this can be evaluated on an ongoing basis and help point to how better outcomes can be achieved in the future.
Research commissioned by the Youth Justice Board has established the main risk factors that lead to youth offending and also the protective factors that can prevent it. Asset provides a common, structured framework for assessment of all young people involved in the criminal justice system. It is a standard national assessment tool of the factors contributing to a young person's offending. Asset details are recorded on YOIS or RAISE. Asset is a national assessment tool, not a system.
The Onset referral and assessment framework was designed by the Centre for Criminological Research, University of Oxford for the YJB and was piloted by the 13 pilot youth inclusion and support panels.
Onset promotes the Youth Justice Board's prevention strategy by helping to identify risk factors to be reduced and protective factors to be enhanced. It also provides information which might be helpful in selecting appropriate interventions for those identified as needing early intervention.
When collated, the information on Onset can be used for monitoring, as well as targeting specific sub-groups where applicable, or providing progress data to steering groups. The new prevention counting rules require all Youth Justice Board-funded prevention programmes to use Onset as the basis for their referral and assessment mechanisms. Onset details are recorded on UMIS and RAISE. Onset is a national assessment tool, not a system.
More detailed information about these systems is not held centrally and it would far exceed the cost threshold to collect and collate it.