The Department maintains over 600 internal databases. Many of these are for local use and contain a limited amount of personal data. To provide an up-to-date and accurate list of all maintained databases would require analysis at disproportionate cost. The most significant are listed in the following table.
Database Information Business Management System—(BMS) Financial Departmental financial information FIMS NHS financial information Refcosts NHS financial information UNIFY NHS statistical data VAXX Public Health vaccines data
All databases maintained by the Department are managed in compliance with the Data Protection Act. The categories of data held, and the purposes for which they are used, are detailed in the Department’s entry in the Information Commissioner’s Data Protection Register. This can be viewed at:
www.ico.gov.uk/ESDWebPages/DoSearch.asp?reg=4295533
The following databases contain personal information. Where the title of the database does not on its own explain its content, a brief note of explanation has been added.
Database Information Abortion Notifications Forms required by the Abortion Act 1967 Agenda for Change Prison Service Database Job evaluation data Briefing material (LINUS) The Department’s policy lines Business Management System (BMS)—HR The Department’s Human Resources data Business Management System (BMS)—Procurement The Department’s procurement data Certificate of Free Sales Medical technology company name and address details Clinical Excellence Database Medical consultants employed by the NHS in England and Wales, and NHS employers Contact Correspondence management system including ministerial correspondence, parliamentary questions, and freedom of information requests Distribution of Business Departmental Business Pages Dignity Champion Database Dignity in Care Directors of Estates and Facilities — Directory (Internal) The Department’s staff lists Electronic Staff Record NHS employees External Directory Details of external contact Extra Care Housing Fund Bid and award information for Extra Care Housing Scheme grants Healthy Start Issuing Unit Database Individuals who may receive financial assistance Healthy Start Reimbursement Unit Retailer register for the Healthy Start Scheme Honours Material Personal and staffing information MEDBEN Medical benefits overseas health claims Mental Health Service Users Personal Data Individual casework data under mental health legislation Modernising Medical Careers Contacts from Doctors applying for speciality training posts in the NHS National Child Measurement Programme Primary school children weight assessment data National Research Register Research projects funded by or of interest to the NHS (archived from July 2009) National Stakeholder Forum Membership and Contacts — Nursery Milk Redemption Unit Day care provider details Occupational Health Smart Card System Pre-employment checks of doctors Payroll The Department’s staff payroll Personal Medical Services (PMS) Pilots Central Return — POPPI and PANSI Registered Users Database POPPI (Projecting Older People Population Information), PANSI (Projecting Adult Needs and Servicing Information) Prison Probation Ombudsman (PPO) Death in Custody Reports — Private Contact Data for Mental Health Stakeholders — PROTOBS Private Office and Top of the Office Business System Injury Cost Recovery (ICR) Schemes Recovery of insurance payments in respect of treatment to accident victims provided by the NHS Security Vetting Database Staff clearance details SHA Very Senior Managers (VSM) Salaries and Performance Markings Data about managers in the NHS and arm’s length bodies