Skip to main content

Departmental Databases

Volume 496: debated on Thursday 16 July 2009

To ask the Secretary of State for Environment, Food and Rural Affairs what categories of personal information on members of the public are contained on each database which contains such data managed by his Department and its agencies; when each category of information was first collected; and if he will make a statement. (284896)

The Department for Environment, Food and Rural Affairs’ (DEFRA) Information Asset register provides detail on many of the databases, including those containing personal data, managed by the Department. This register is available on the Department’s website at:

http://www.defra.gov.uk/corporate/opengov/defra/available/iar/index.htm

The additional details requested about these assets, and full details of databases not included in the Information Asset Register, are not held centrally and can be provided only at disproportionate cost.

All databases containing personal data maintained by DEFRA are in accordance with the Data Protection Act. Following the publication of the cross Government data handling review in June 2008, staff establishing new projects and programmes in the Department that hold significant amounts of personal data are obliged to conduct privacy impact assessments.

To ask the Secretary of State for Environment, Food and Rural Affairs what databases managed by his Department and its agencies hold personal information on members of the public; on what date each such database became operational; and if he will make a statement. (285975)

The Department for Environment, Food and Rural Affairs’ (DEFRA’s) information asset register provides detail on many of the databases, including those containing personal data, managed by the Department. This register is available on the Department’s website at:

http://www.defra.gov.uk/corporate/opengov/defra/available/iar/index.htm

The additional details requested about these assets, and full details of databases not included in the information asset register, are not held centrally and can be provided only at disproportionate cost.

All databases containing personal data maintained by DEFRA are in accordance with the Data Protection Act. Following the publication of the cross-Government data handling review in June 2008, staff establishing new projects and programmes in the Department that hold significant amounts of personal data are obliged to conduct privacy impact assessments.

To ask the Secretary of State for Environment, Food and Rural Affairs which of the planned databases that will be managed by his Department or one of its agencies and which will hold personal information on members of the public are expected to become operational in each of the next five years; and if he will make a statement. (286145)

Information about which of the planned databases that will be managed by the Department or any of its agencies and which will hold personal information on members of the public that are expected to become operational in each of the next five years can be provided only at disproportionate cost to the Department.

Routine assurance of database developments during the business planning cycle ensures that any planned databases containing personal information are identified before development commences and referred to the departmental data protection team to ensure that they adhere to the Data Protection Act.

Moreover, following the publication of the cross-Government data handling review in June 2008, staff establishing new projects and programmes that hold significant amounts of personal data are obliged to conduct privacy impact assessments.