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Departmental Databases

Volume 496: debated on Thursday 16 July 2009

To ask the Secretary of State for Energy and Climate Change what information databases his Department (a) maintain and (b) uses which contain personal information. (284397)

The Department holds a large number of databases ranging in size. These include corporate databases, access databases held by units within the Department and a large number of spreadsheets of data of which certainly the larger and more sophisticated could be described as fulfilling a database function. The vast majority of these databases and systems can be expected to a greater or lesser extent to contain personal data. It is not possible due to disproportionate costs to identify those databases which do not contain personal data.

To ask the Secretary of State for Energy and Climate Change what categories of personal information about members of the public are contained on each relevant database managed by his Department and its agencies; on what date each category of information began to be collected; and if he will make a statement. (285985)

The Department for Energy and Climate Change has registered all the purposes for which it processes personal data in form of a notification which is held by the Information Commissioner’s Office, and is publicly available on the Data Protection Registry. The notification contains categories of data subject for each registered purpose; recipients to whom DECC intends to disclose the data and name or a description of any countries or territories outside the European economic area to which DECC transfers or intends to transfer the data.

To ask the Secretary of State for Energy and Climate Change what categories of personal information on members of the public will be held on each database expected to become operational in the next five years and which will be managed by his Department; what estimate he has made of the likely number of individuals' details each such database will hold when fully operational; and if he will make a statement. (286138)

DECC has no such databases under construction or expected to become operational within the next five years.