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Email: Government Departments

Volume 503: debated on Thursday 14 January 2010

To ask the Secretary of State for Justice what the Prime Minister's policy is on the (a) retention and (b) deletion of emails in Government departments. (310706)

The National Archives provides guidance to Departments on electronic records management. The policies on e-mails are no different to those on paper records. It is the context of e-mails or paper documents that determines what should be kept, and what destroyed. The National Archives advises Departments to manage e-mails as part of an overall records management policy and to ensure they are held in a managed environment which can sustain access to the records for as long as they are required.