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Students: Personal Records

Volume 507: debated on Monday 15 March 2010

To ask the Minister of State, Department for Business, Innovation and Skills how many pieces of information (a) universities and (b) further education colleges are required to gather on individual students by the time of their enrolment. (321678)

For universities, the Higher Education Statistics Agency (HESA) agrees and reviews the standard requirements of the Student Record, to be completed on enrolment. HESA is a private company, established in 1993 to meet requirements for uniform and reliable statistics across the Higher Education system in the United Kingdom. Although not all fields need to be completed for every enrolment, the current set of fields comprising the Student Record can be accessed here: studrec/tasks.how_file/Itemid.233/mnl.08051/href.E^_^index.html/

For Further Education colleges, the Information Authority agrees and reviews the content of the Individualised Learner Record (ILR), to be completed on enrolment and used to allow the college to draw down the appropriate level of funding to support each learner. The Information Authority was established as an independent body in 2006, to set and regulate data and data collection standards for Further Education, and to reduce the data burden on Further Education colleges and training organisations in England.

Further Education provision is diverse, and the range of data collected varies accordingly. The ILR contains up to 45 data fields for each learner and up to 56 for each learning aim. The fields which will be filled in will vary, however, depending on the learner and the learning being undertaken. Under a reciprocal arrangement with the Higher Education Funding Council for England (HEFCE) and HESA, further fields are collected for the small proportion of learners studying higher education provision and/or funded by HEFCE. Further information on the ILR can be found here: