International Meetings: Costs Breakdown

asked Her Majesty's Government:Whether they will provide a detailed breakdown of the costs of (a) the Asia-Europe meeting, (b) the European Conference and (c) the Cardiff European Council showing the sponsorship monies donated and the support provided in kind in each case. [HL3272]

(a) The latest forecast cost of the arrangements made by the FCO for the Asia-Europe meeting is £5.4 million (excluding VAT). This breaks down as follows:

	£
Summit venue costs	2.9m
Hotel Accommodation	0.1m
Security Staff and equipment	0.03m
Transport	0.4m
Media Facilities	1.3m
Administrative and other costs	0.67m
Total	5.4m
Cash sponsorship	158,000
In-kind sponsorship	276,000
Total	434,000
Total ASEM Cost less sponsorship	4.97m

(b) Expenditure on the European Conference was £1.2 million (excluding VAT) and was not sponsored in cash or in-kind. A breakdown of this figure can be provided only at disproportionate cost.(c) The latest forecast cost of the arrangements made by the FCO for the European Council in Cardiff is £6.5 million (excluding VAT).Cash sponsorship for the European Council was £33,333.In-kind sponsorship for the European Council was £239,428.A breakdown of the costs for the European Council can, at present, only be provided at disproportionate cost.