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Departmental Data Protection

Volume 474: debated on Monday 21 April 2008

To ask the Secretary of State for Transport pursuant to the answer of 27 March 2008, Official Report, column 373W, on departmental data protection, if she will include information assurance data on data loss incidents in previous years in her Department's next annual report. (199180)

The Department for Transport is currently preparing its 2007 annual report. This report will include information assurance as part of the statement of internal control. It will also include summary details of significant breaches for 2007 and the previous three years, where consistent information is available.

To ask the Secretary of State for Transport what (a) cross checks and (b) linkages (i) exist and (ii) are planned between the data records of individuals stored on databases maintained by (A) her Department and (B) other departments. (200102)

Information on cross-checks and linkages, both existing and planned, is shown in the following table. This does not include cross-checks and linkages with public sector bodies other than Government Departments and agencies (eg police, local authorities, or TfL).

(i) Existing

(ii) Planned

(a) Cross checks

DSA’s practical driving test booking system (Driving Test Control System—DTCS) links with the DVLA database of drivers’ records for test entitlement checks, eg holder of a valid licence for the test being undertaken

DSA’s new Testing and Registration system (TARS) will link to DVLA’s database of drivers’ records for test entitlement checks. This is a migration from the existing system and is expected to go live in May 2008

DSA’s DTCS/TARS system checks with Systems Application and Products to maintain driving test examiners’ skills records

DSA’s Certificate of Professional Competence (CPC) database will link to DVLA’s driver records to conduct the following CPC entitlement checks:

1. To confirm that a given driver licence number exists on the DVLA driver database

2. To confirm the driving entitlements of a given driver (for CPC purposes this is limited to considering bus and lorry vehicle categories)

3. To confirm whether the driver has CPC ‘acquired rights’ (this is based on the dates the driver obtained the above driving entitlements)

When a driver achieves an initial (or renewed) CPC qualification, then the CPC database will transmit details of the new qualification to the DVLA driver database for the update of the relevant driver’s records. This is expected to go live in September 2008

DSA’s theory test booking system checks the DVLA database of drivers’ records for test entitlement checks

DVLA’s Electronic Vehicle Licensing (EVL) system checks with the Department for Work and Pensions’ database to check whether a customer is eligible for exemption from Vehicle Excise Duty (VED). EVL performs a similar check against Veterans’ Agency data to verify customers’ eligibility for exemption from VED

VOSA checks vehicle records against DVLA vehicles database on a case by case basis as required for targeted enforcement purposes

DVLA’s Driver Validation Service provides registered Data Partners (such as HM Courts Service and HM Revenue and Customs) with online read-only access to the Drivers’ database. Registered Data Partners make their enquiries via their desktop through a secure portal

DVLA’s Drivers’ Licensing system (D90) has a link to the Identity and Passport Service (IPS) which allows a DVLA clerk to check the name/address details on a customer’s application form matches those on his/her passport. (This check is initiated manually by the clerk, and is only performed if a customer signified his/her consent on their application form).

DVLA record the holders of instructor licences so that DSA can contact instructors who fail to declare driving convictions

(b) Linkages

DVLA’s on-line Drivers’ Licensing System (DRP) links to Identity and Passport Service (IPS) to check whether an applicant has an electronic passport. Where an electronic passport is found, DRP retrieves the customer’s photograph and signature from the IPS database. The IPS photograph and signature may then be re-used for printing on the driver’s licence. (This check is initiated automatically when a customer applies for a first provisional licence on the web)

DVLA’s DRP system has links to the Government Gateway in order to verify a customer’s Government Gateway ID. (This check is performed automatically as part of web applications for driver’s licences)